Sportcial, LLC (“Sportcial”) runs adult recreational sports leagues in the Dayton, Ohio area. To sign you up and run a league we collect some information about you. This page explains what we collect, why, who else sees it, and how to ask us to change or remove it.
The short version: we collect your name, email, phone and the answers you give on the registration form. We use it to run your league and, if you check the box, to email you about future ones. We do not sell your information. Card payments are handled by Stripe rather than by us. You can ask us to delete your information.
1. What we collect
When you register for a league
- Your name, email address and phone number
- Your date of birth, the first time you play. Our leagues are for adults 21 and over, and this is how we confirm it
- Your gender, if you choose to give it, your shirt size, and the team or division you're placed in
- Names and email addresses of teammates you list on a roster, so we can send them their waiver
- Your answers to questions we add to a league's registration form
- Whether you want game-day reminder emails
When you sign the liability waiver
- Your typed legal name as your electronic signature, and the date and time you signed
- The version of the waiver you agreed to
When you play in the Sportcial Arcade
You can play the arcade games without giving us your details. If you land a high score you can put it on the public leaderboards under a three-character arcade name and a color you pick, rather than your real name or email. Logging in to your My Sportcial account is optional: if you do, your scores are kept with your account and you can change or clear your arcade name in your profile. To limit spam we keep a scrambled (hashed) form of the address a score came from, rather than the address itself.
When you pay
Payments are processed by Stripe on its own checkout page. Your card details are entered with Stripe and are not stored on our systems. We keep a record that a payment happened, the amount, and Stripe's reference for it.
When you create a My Sportcial account
- Your email address and, if you set one, a password, which is stored as a one-way hash rather than as readable text
- Your display name, phone and shirt size, if you enter them
When you use the Sportcial app
If you use the player app, we keep what you add to it, such as your RSVPs for upcoming games and the messages you post in your team's chat.
When you opt in to emails
If you check the box to hear about upcoming leagues, we record your email address, your name, and the date, source and a scrambled record of your connection, so we can show that you asked to hear from us. If you leave the box unchecked, we don't add you to that list.
Technical information
When you register, sign a waiver, or opt in to emails, we record a one-way scrambled version of your IP address. We use it to help catch abuse and to show that consent was given.
Some other parts of the site, such as the league message board and staff logins, keep a record of connections to limit spam and repeated failed attempts. Like most websites, our web host also keeps standard server logs that include visitor IP addresses. We use these to keep the site running, not to build a profile of you.
2. What we don't ask for
- Credit card numbers — card payments are entered on Stripe's hosted checkout page, not on our servers
- Social Security numbers, government IDs or financial account numbers
- Analytics or advertising trackers — this website doesn't currently use Google Analytics or advertising pixels, and we don't build advertising profiles or sell data to anyone who does
- Location data or contacts from your device
3. How we use it
| What | Why |
|---|---|
| Name, email, phone | Confirm your registration, place you on a team, send game-day reminders if you want them, and reach you about schedules, field changes, rainouts and playoffs |
| Waiver record | To have a record that you agreed to the waiver before playing |
| Registration question answers | To run the league — sizing shirts, balancing divisions, planning logistics |
| Payment record | Confirm what you paid, issue refunds or league credit |
| Marketing opt-in | To tell you when new leagues open, if you asked us to |
4. Who we share it with
We do not sell your personal information. We share it with the services we use to run and promote our leagues, such as:
- Stripe — payment processing.
- Mailchimp — email delivery for league announcements to people who opted in.
- SiteGround — our web host, which stores the site and database.
- Google — our email provider, which sends our emails (confirmations, reminders and league messages) and receives your replies.
- Anthropic — an AI service that helps us write captions for our social media posts. We send it the photos we plan to post, with their date and file name, not your contact or registration details.
We may also disclose information if we're legally required to, or when it's needed to establish or defend a legal claim, such as producing a signed waiver.
What other people can see
Each league has a scoreboard for the players registered in it, once they sign in to My Sportcial, and for Sportcial staff. The other players in your league can see:
- Team names, schedules, scores and standings
- Team rosters, which show players' names and, when given, gender
- Team photos that captains choose to upload
- Names of players recognized for a game, such as a night's star player
- Posts on the league's message board, which staff may remove
Public to anyone: your arcade name and color on the arcade leaderboards.
Some things are shared with your team rather than the public: your RSVPs and team chat messages in the app are seen by your teammates, and a chat message someone reports is seen by our staff. If you're placed on a team, its captain can see your name and whether your league fee is paid.
League and team emails go to each person separately, not as one group message.
Photos and video taken at Sportcial events, and your name and likeness, may appear on our website, social media and other Sportcial materials, as described in the waiver you sign when you register.
5. How we protect it
- The site is served over an encrypted connection (HTTPS)
- Passwords are stored as one-way hashes rather than as readable text
- Where we record an IP address against your registration, waiver or email opt-in, we store a scrambled form of it
- Staff accounts have individual logins and permission levels, and support two-factor authentication
- Card details are handled by Stripe rather than stored on our servers
- Photos and videos uploaded to our site are re-saved to remove hidden details cameras add, such as where they were taken
We take reasonable steps to protect your information, but we can't guarantee its security. Keeping the sensitive information we hold to a minimum is part of how we protect it.
6. Your choices
Stop marketing emails
Our marketing emails include an unsubscribe link. You'll still receive messages about a league you're registered for (schedule changes, rainouts, payment confirmations), because those aren't marketing.
Game-day reminders
You choose whether to get game-day reminder emails when you register. We strongly recommend them. To change your choice later, email us.
See, correct or delete your information
Email us at playharder@daytonsportcial.com and we'll tell you what we hold about you, correct what's wrong, or delete it, subject to the exception below.
One exception: if you've signed a waiver, we keep that signed waiver even if you ask us to delete your other information. It's the record that you agreed to play at your own risk.
Manage your own details
If you have a My Sportcial account you can update your name, phone and shirt size yourself.
7. Cookies and third-party requests
We don't use tracking or advertising cookies. When you sign in to My Sportcial, the player app or the arcade, or when staff and game-day volunteers sign in to our league tools, we set a cookie that keeps you signed in. Sign-in cookies are sent only to our own site and aren't used for advertising.
Our pages also keep a small amount of information in your browser so they can:
- show who is signed in on this device;
- remember which league you were viewing on the standings;
- pick up a signup you started, when you come back through an emailed sign-in link;
- fill in your contact details on a signup form when you start it from My Sportcial;
- remember the name you post under on a league message board; and
- hold your arcade name and a score waiting to be saved.
That information stays in your browser or is sent only to our own site, and isn't used to track you across other websites. You can clear it in your browser's settings; you'll just need to sign in again.
Our pages are built to load their fonts, images and scripts from our own site rather than from other companies' servers. Links to our social media pages and to map directions take you to those services, whose own policies then apply. Payments take place on Stripe's checkout page, which Stripe runs under its own privacy policy.
8. Age
Sportcial leagues are intended for players 21 and over. If you believe someone younger has registered or given us their information, email us and we'll review it.
9. Changes to this policy
When we change this policy we update the date at the top of this page. If a change significantly affects how we use information we've already collected, we may also let registered players know by email.
10. Contact us
Questions about this policy, or about your information:
Sportcial, LLC
Email: playharder@daytonsportcial.com
Dayton, Ohio
Refunds, cancellations and conduct are covered in our League Policies.